Personal data protection notice for OECD events

The OECD collects registration data from event participants to organise and administer the event. This may include name, contact details, affiliation and other background information, as well as event participation choices and dietary or accessibility requirements.

For speakers, moderators or panellists, additional personal data such as biographies, photographs, affiliations and presentation materials may be collected and used for the preparation of event agendas, materials and related communications.

Where necessary for the event, registration data may also include travel, passport and related information to facilitate travel and visas arrangements as well as to support event security and access controls. Such information is collected only where relevant to the specific event arrangements and used only for those purposes.

Registration data may be shared with co-organisers, hosts and contracted service providers where necessary for event management, access control, participant support, communications or related event arrangements. 

Registration data is processed through OECD-managed systems and event platforms, including platforms operated by service providers on behalf of the OECD. These include Inwink (France), Microsoft (Ireland) and Zoom (Germany). For virtual or hybrid events, the platform activity data of participants may be processed to enable access to event content and interaction with other participants.  

Personal data related to event participation is retained for as long as necessary to organise the event and carry out related follow-up activities, in accordance with OECD retention policies.

The OECD makes audio recordings of some events to assist staff in the preparation of meeting summaries. Access to these recordings is limited to appropriate staff. Some events are video-recorded for public webcast or preserved for future on-demand viewing. The purpose of these recordings is to expand access to a wider audience. For some meetings photographs are taken to facilitate communications and publicity. When a meeting is recorded or photographed, meeting organisers may inform registered participants with additional details. Recordings and photos are retained for as long as necessary depending on the purpose, in accordance with OECD retention policies.

Under the Rules, you have rights to access and rectify your personal data, as well as to object to its processing and request erasure in certain circumstances. To exercise these rights in connection with event-related data, contact the event organiser. 

If you have further queries or complaints related to the processing of your personal data, please contact the Data Protection Officer. If you need further assistance in resolving claims related to personal data protection, you can contact the Data Protection Commissioner.  Additional information about Personal Data Protection is available here.