EDUIMHE08 › Guidelines for Chairs
Thank you for agreeing to chair a session at the IMHE 2008 General Conference. Please take a moment to read the session chairs’ guidelines enclosed below. Please note that this page will be regularly updated. Updates will be notified by email.
Speakers biographies online: March 2008
Parallel abstracts online: February 2008
Plenary and panel presentations online (password protected): end-May 2008
Compulsory online registration: 4 August 2008
3. Session information
Please check the preliminary programme for the day and time of the session you are chairing. The online programme is regularly updated and contains details of all sessions and speakers.
In order to keep the sessions running to schedule and allow questions from the audience it is very important to keep the presentations within the allotted time. You are requested to cut short any presentations that over-run the allotted time.
4. Online access to speakers’ biographies and presentations
Each speaker has been asked to submit a short biography online, which you will be able to access. Please use the information provided in the biography to introduce each speaker at the beginning of the session. All speakers (with exception of the plenary sessions) are expected to produce a PowerPoint presentation.
As from 31 May 2008, you will be able to access online the biographies and submitted presentations by using the user name and password that will be sent to you by email.
5. Before the conference
The contact details all speakers in your session will be made available to you prior to the conference. The conference secretariat will send these details to you by email by mid-June at the latest.
Please schedule a conference call or communicate via email with all the speakers in your session to discuss the session content items. We suggest discussing: the content, order and length of the presentations and how to manage the question and answer sessions.
Please note: Policy for content for all presentations
All presentations should be based on the submitted abstract as accepted by the Programme Committee. Speakers should not use their presentation as an advertisement for the services or products of a company.
The organisers reserve the right to cancel a presentation which does not comply with this policy and the speaker might not be invited to future IMHE events.
6. Speakers’ briefing
It is essential that you attend the speakers’ briefings. These meetings will give you a chance to meet your speakers, discuss the presentations format and expectations of your session.
The briefings will take place on the day of your session in the Speakers’ Room at 08h30. All speakers and session chairs are requested to attend the briefing on the day of their presentation. The audiovisual technicians and an IMHE programme representative will be on hand to assist with all your queries.
You are welcome to come to the Speakers’ Room after the session and give us your feedback on speakers and their presentations.
7. Speakers’ Room
The Speakers’ Room will be at your disposal during the conference. In case you have any questions onsite, please do not hesitate to contact the IMHE programme representative at the Speakers’ Room or ask one of the hostesses for assistance.
Speakers’ Room opening hours:
Sunday, 7 September: To be confirmed
Monday, 8 September - Wednesday, 10 September: 08h00 - 18h00
8. Before the session starts
9. Absent speakers
If there are any missing speakers in your session, please check first with the IMHE programme representative before cancelling the presentation. If the speaker’s absence is confirmed, please fill in the remaining time by allowing slightly more time for the other speakers’ presentations, initiate a discussion between the speakers or allow more questions from the audience.
10. Session rooms
The venue floor plan with the final location of the session rooms will be available on the website shortly.
Room set-up and audiovisual equipment
11. During the session
12. Onsite checklist
13. Arrival at OECD Conference Centre
ENTRANCE: 2 rue André Pascal, Paris 16
Click here for more information about the venue.
Please go to the Conference reception area to collect your badge in order to access the conference rooms.
Conference centre opening hours:
08h00 - 18h00
14. Registration - Deadline: 21 March 2008
If you have not already registered yourself, or been registered by IMHE, you can find all information on registration by clicking here.
15. Networking and social events
Over 300 of the most important players from the Higher Education sector will connect during the three days of the 2008 IMHE General Conference. In order to help facilitate networking, the conference organizers have scheduled regular coffee breaks, lunches, a cocktail, and a special dinner at the Paris Descartes University.
All session chairs are responsible for their own travel and hotel arrangements.
Click here for more information about hotels in the vicinity of the Conference centre.
If you have any questions or need additional information about the IMHE General Conference, please contact:
Tel: +33 1 45 24 92 63 / 33-1 41 95 87 56 (Wednesdays & Thursdays)