GOVPROCTOOLBOX › Registration of private interests
Registration of private interests for procurement practitioners and immediate family is an example of concrete tool to support a conflict-of-interest policy. Registration must be signed by procurement practitioner and be filed in the contract file for future reference.
Generic template for the registration of private interests
To: [Head of public organisation or relevant public authority]
Particulars of my private interests and those of my immediate family of which I am aware are set out in the attached form.
I hereby undertake to advise you should a situation arise when an interest of mine, or an interest of a member of my immediate family of which I am aware, conflict, or may reasonably be thought to conflict with my public duty, whether that interest is pecuniary or otherwise.
1. Real estate/immovable property
Indicate all holdings of shares and like instruments, including holding companies and subsidiary companies if applicable: exclude nominal shareholdings by way of qualification for membership of a credit union, building society or other co-operative society:
3. Trusts/nominee companies
a. Identify any beneficial interest held in a family or business trust or a nominee company
b. Identify any interest held as a trustee of a family or business trust established under a law
4. Directorships, appointments, and ancillary employment in other enterprises
Indicate all directorships currently held, whether a director’s fee is paid or not:
5. Partnerships, etc
Identify all current business and professional partnerships and similar arrangements
7. Other assets
Identify each asset valued at over [€x,000]: [principal family home, household contents, personal effects and motor vehicles for personal use could be excluded]:
8. Other significant sources of income
9. Reportable gifts, (including substantial travel, hospitality or other forms of valuable benefit)
Identify all “reportable gifts” [see definition – such as provided in Tool #9] of current market value exceeding [€00], received in the past financial year:
Identify current financial liabilities, loans, mortgages etc (minor debts such as ordinary short term credit arrangements, charge cards, etc. are to be excluded):
11. Other personal interests which could constitute a potential conflict-of-interest situation
Managing Conflict of Interest in the Public Service: OECD Guidelines and Country Experiences, OECD Publishing, Paris.
Managing Conflict of Interest in the Public Sector, A Toolkit, OECD Publishing, Paris.
Conflict of Interest Policies and Practices in Nine EU Member States: A Comparative Review, SIGMA Paper, No. 36, GOV/SIGMA(2006)1/REV1, OECD, Paris.
Conflict of Interest website, www.oecd.org/gov/ethics/conflictofinterest.