Checklist to enhance integrity in non-competitive tender methods

 

 

 

Purpose

 

To assist procuring authorities and procurement practitioners to increase value for money and transparency, and to mitigate risks in public procurement that may arise when using non-competitive tender methods.

 

Description

 

A checklist to enhance integrity in non-competitive tender methods can guide procurement practitioners to take due diligence to avoid bias, fraud and corruption. The checklist may also be used to guide procurement practitioners in completing the necessary record keeping associated with non-competitive tender methods (see non-competitive tender method reporting form).

 

The use of non-competitive tender methods may also be supported with clear guidelines or criteria (see criteria for selecting the appropriate procurement procedures). Guidelines for accelerated public procurement procedures may also supplement this and clearly outline the types of situations that permit the use of non-competitive procurement procedures (see guidelines for accelerated public procurement procedures).


The generic checklist below has been structured using a question and answer format (see Box III.X). These are intended to prompt procurement practitioners to consider whether they have, for example, introduced some element of price competition (e.g. multiple quotes) or comparison of current prices against previous procurement or market analysis.

 

The checklist also allows to assess whether risks related to the procurement and conflict of interest have been identified. An additional objective is to check whether documentation and filing of information related to the procurement transaction have been undertaken as well as verify that notification of the procurement has been made publicly available.