Specific information for speakers

 

1. Introduction

Thank you for agreeing to participate as a speaker at the 2008 IMHE General Conference.

View the updated provisional programme

The following guidelines will provide you with important information and instructions to prepare your presentation.

This page will be regularly updated. Updates will be notified by email.

2. Deadlines

  • Biography submission : 31 March 2008
  • PowerPoint presentation submission : 15 June 2008
  • Full paper submission: 16 May 2008
  • Compulsory online registration : 4 August  2008

3. Session information

Please check the preliminary programme for the day and time of the session in which you are presenting. The online programme is regularly updated and contains details of all sessions and speakers.

Each session will be allocated a chairperson responsible for introducing the speakers, controlling the timing of the sessions and facilitating questions.  Your chairperson will be in contact with you before the meeting.

The parallel group sessions each have a rapporteur responsible for reporting back on the session.

The venue floor plan with the final location of the session rooms will be available on the website shortly.

Presentation timings:

  • Keynote Speakers: 25 min. max.
  • Principal panel speakers: 25 min. max
  • Panel respondents: 12-15 min.
  • Parallel workshop presenters: 12-15 min (NB: 10 min if there are 3 presentations)

In order to keep the sessions running to schedule and allow questions from the audience it is very important to keep the presentations within the allotted time. You will be cut short if your presentation over-runs the allotted time.

4. PowerPoint presentation submission - Deadline: 15 June 2008

All speakers are expected to produce a PowerPoint presentation. Your PowerPoint presentation is required in advance of the conference in order to make the necessary arrangements for downloading your file onto the computer in the conference room.

Please submit your powerpoint by email  to: Cassandra.davis@oecd.org

For confidentiality reasons, submitted presentations cannot be viewed by other speakers. You and your session chairs are the only ones who are able to see the files you have submitted. 

Back-up copy

As a precaution, all speakers must also bring a copy of their PowerPoint presentation to the event on a CD or USB memory stick. 

Changes to your presentation

Please note that you will not be able to make any changes to your presentation on the day of your session, nor use your own laptop for your presentation. If you must make changes to your presentation before the day of your session, you must bring your new presentation on USB memory stick or on CD-Rom to the Speakers’ Room by 16h00 on the day prior to your session. 

PowerPoint presentation guidelines

Please follow the guidelines below when preparing your presentation. 

General

  • Keep your message clear and brief.
  • Use light colours for the background.
  • Keep the colour scheme consistent throughout your presentation.
  • If you would like to use the banner of the conference, please click here to download it.

Text

  • Use dark primary colours for text.
  • Lettering to be at least 0,7 cm in height (minimum font size = 14).
  • Use a sans serif typeface – it will be easier to read (e.g. Arial, Verdana).
  • Use upper and lower case text (avoid ALL CAPITALS – it is very difficult to read).

Graphics

  • If your original graphs and graphics are too detailed or condensed they should be converted to a clearer, simpler format.
  • Limit the use of clip art.
  • Be careful with screen shots – when viewed on full-screen they will look different.

Layout

  • No more than six (6) to eight (8) words per line.
  • Ideally a maximum of six (6) lines per slide.
  • Try to keep all text horizontal, even with charts.

Effects

  • Use the ‘text-build’ feature to stop the audience reading ahead of you.
  • Do not include audio sounds such as bells, whistles, zooming sounds etc.
  • Movies (AVI or MPEG files) should be embedded in the presentation (see below to check with conference secretariat).

Technical requirements

  • Only PowerPoint presentations are accepted. Please note that only single projection will be available. 
  • Do not include live links to the Internet. If you wish to show web pages use screen shots within your PowerPoint presentation. 
  • If your PowerPoint presentation contains audio, video or unusual files, you must inform the conference secretariat (Cassandra.davis@oecd.org)  in advance to ensure the necessary technical arrangements can be made.
  • Presentations will be saved and run from a computer in the session room. You will still be in control of moving your slides back and forth.

Please note: Policy for content for all presentations

All presentations should be based on the submitted abstract as accepted by the Programme Committee. Speakers should not use their presentation as an advertisement for the services or products of a company.
The organisers reserve the right to cancel a presentation which does not comply with this policy and the speaker might not be invited to future IMHE events.

5. Full paper submission - Deadline: 16 May  2008

Please submit your paper by email  to: Cassandra.davis@oecd.org

See the Guidelines for authors for details on how to prepare your paper and conditions for acceptance.

6. Substitutions

Speaker substitutions are generally not allowed. If for some reason, you need to cancel your presentation, please let us know as soon as possible and ensure that you provide a recommendation for a replacement. The IMHE programme representative has the final decision on who the replacement should be.

7. Speakers’ briefing

It is essential that you attend the speakers’ briefings. These meetings will give you a chance to meet your speakers, discuss the presentations format and expectations of your session.
The briefings will take place on the day of your session in the Speakers’ Room at 08h30. All speakers and session chairs are requested to attend the briefing on the day of their presentation. The audiovisual technicians and an IMHE programme representative will be on hand to assist with all your queries. 
You are welcome to come to the Speakers’ Room after the session and give us your feedback on speakers and their presentations.

8. Speakers’ Room

The Speakers’ Room will be at your disposal during the conference. In case you have any questions onsite, please do not hesitate to contact the IMHE programme representative at the Speakers’ Room or ask one of the IMHE programme representatives for assistance.

Speakers’ Room opening hours: 

Sunday, 7 September: To be confirmed

Monday, 8 September  - Wednesday, 10 September:  08h00 - 18h00

9. Room set-up and audiovisual equipment

  • Room set-up for the IMHE General Conference is theatre style. All rooms are equipped with a lectern, microphone, projector, screen, remote control, cue light, laser pointer, sympodium interactive pen  and computer with PowerPoint (operating system Windows).
  • Speakers will not be able to use their own laptop computer during the sessions for their presentation. A computer with the presentations pre-loaded will be available for their use and they will be in control of moving the slides back and forth.   Presenters may, however bring a USB key with their presentation.
  • There will be an audiovisual technician and IMHE programme representative assigned to each session room to manage the audiovisual equipment, hold the roaming microphones for audience participants and assist with any queries that you may have.

10. Handouts

Speakers have the option of providing handouts to accompany their presentation.  It would be courteous to send copies of handouts to the organisers before the conference. The organisers will provide a table at the entrance of each session room where handouts of the presentations can be made available to attendees.
If you would like to provide handouts, please bring copies in A4 format only and give them to the IMHE programme representative at least 30 minutes before the starting time of your session.

Copying facilities are available on request.

11. Onsite checklist

  • Bring your USB memory stick/CD-ROM with your presentation and back-up copy
  • Bring your speaker notes
  • Pick up your badge from the Conference reception area.
  • Check in at the Speakers’ Room and meet the IMHE programme representative.
  • Attend the speakers’ briefing at the Speakers’ Room at the appropriate time.
  • Make sure you are at the session room a few minutes before your session starts.

12. Arrival at OECD Conference Centre

ENTRANCE: 2 rue André Pascal, Paris 16

Click here for more information about the venue. 
Please go to the Conference reception area to collect your badge in order to access the conference rooms. 

Conference centre opening hours: 

08h00 - 18h00 

13. Registration - Deadline: 21 March 2008

If you have not already registered yourself, or been registered by IMHE, you can find all information on registration by clicking here.

14. Networking and social events

Over 300 of the most important players from the Higher Education sector will connect during the three days of the 2008 IMHE General Conference. In order to help facilitate networking, the conference organizers have scheduled regular coffee breaks, lunches, a cocktail, and a special dinner at the Paris Descartes University

15. Accommodation

All speakers are responsible for their own travel and hotel arrangements.
Click here for more information about hotels in the vicinity of the Conference centre. 

16. Contact

If you have any questions or need additional information about the IMHE General Conference, please contact: 
Cassandra Davis
Tel: +33 1 45 24 92 63 / 33-1 41 95 87 56 (Wednesdays & Thursdays)
Email: Cassandra.davis@oecd.org

 

 

 

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