EDU general conference 2008 › Specific information for speakers
Thank you for agreeing to participate as a speaker at the 2008 IMHE General Conference.
View the updated provisional programme.
The following guidelines will provide you with important information and instructions to prepare your presentation.
This page will be regularly updated. Updates will be notified by email.
3. Session information
Please check the preliminary programme for the day and time of the session in which you are presenting. The online programme is regularly updated and contains details of all sessions and speakers.
Each session will be allocated a chairperson responsible for introducing the speakers, controlling the timing of the sessions and facilitating questions. Your chairperson will be in contact with you before the meeting.
The parallel group sessions each have a rapporteur responsible for reporting back on the session.
The venue floor plan with the final location of the session rooms will be available on the website shortly.
In order to keep the sessions running to schedule and allow questions from the audience it is very important to keep the presentations within the allotted time. You will be cut short if your presentation over-runs the allotted time.
4. PowerPoint presentation submission - Deadline: 15 June 2008
All speakers are expected to produce a PowerPoint presentation. Your PowerPoint presentation is required in advance of the conference in order to make the necessary arrangements for downloading your file onto the computer in the conference room.
Please submit your powerpoint by email to: Cassandra.firstname.lastname@example.org
For confidentiality reasons, submitted presentations cannot be viewed by other speakers. You and your session chairs are the only ones who are able to see the files you have submitted.
As a precaution, all speakers must also bring a copy of their PowerPoint presentation to the event on a CD or USB memory stick.
Changes to your presentation
Please note that you will not be able to make any changes to your presentation on the day of your session, nor use your own laptop for your presentation. If you must make changes to your presentation before the day of your session, you must bring your new presentation on USB memory stick or on CD-Rom to the Speakers’ Room by 16h00 on the day prior to your session.
PowerPoint presentation guidelines
Please follow the guidelines below when preparing your presentation.
Please note: Policy for content for all presentations
All presentations should be based on the submitted abstract as accepted by the Programme Committee. Speakers should not use their presentation as an advertisement for the services or products of a company.
The organisers reserve the right to cancel a presentation which does not comply with this policy and the speaker might not be invited to future IMHE events.
5. Full paper submission - Deadline: 16 May 2008
Please submit your paper by email to: Cassandra.email@example.com
See the Guidelines for authors for details on how to prepare your paper and conditions for acceptance.
Speaker substitutions are generally not allowed. If for some reason, you need to cancel your presentation, please let us know as soon as possible and ensure that you provide a recommendation for a replacement. The IMHE programme representative has the final decision on who the replacement should be.
7. Speakers’ briefing
It is essential that you attend the speakers’ briefings. These meetings will give you a chance to meet your speakers, discuss the presentations format and expectations of your session.
The briefings will take place on the day of your session in the Speakers’ Room at 08h30. All speakers and session chairs are requested to attend the briefing on the day of their presentation. The audiovisual technicians and an IMHE programme representative will be on hand to assist with all your queries.
You are welcome to come to the Speakers’ Room after the session and give us your feedback on speakers and their presentations.
8. Speakers’ Room
The Speakers’ Room will be at your disposal during the conference. In case you have any questions onsite, please do not hesitate to contact the IMHE programme representative at the Speakers’ Room or ask one of the IMHE programme representatives for assistance.
Speakers’ Room opening hours:
Sunday, 7 September: To be confirmed
Monday, 8 September - Wednesday, 10 September: 08h00 - 18h00
9. Room set-up and audiovisual equipment
Speakers have the option of providing handouts to accompany their presentation. It would be courteous to send copies of handouts to the organisers before the conference. The organisers will provide a table at the entrance of each session room where handouts of the presentations can be made available to attendees.
If you would like to provide handouts, please bring copies in A4 format only and give them to the IMHE programme representative at least 30 minutes before the starting time of your session.
Copying facilities are available on request.
11. Onsite checklist
12. Arrival at OECD Conference Centre
ENTRANCE: 2 rue André Pascal, Paris 16
Click here for more information about the venue.
Please go to the Conference reception area to collect your badge in order to access the conference rooms.
Conference centre opening hours:
08h00 - 18h00
13. Registration - Deadline: 21 March 2008
If you have not already registered yourself, or been registered by IMHE, you can find all information on registration by clicking here.
14. Networking and social events
Over 300 of the most important players from the Higher Education sector will connect during the three days of the 2008 IMHE General Conference. In order to help facilitate networking, the conference organizers have scheduled regular coffee breaks, lunches, a cocktail, and a special dinner at the Paris Descartes University.
All speakers are responsible for their own travel and hotel arrangements.
Click here for more information about hotels in the vicinity of the Conference centre.
If you have any questions or need additional information about the IMHE General Conference, please contact:
Tel: +33 1 45 24 92 63 / 33-1 41 95 87 56 (Wednesdays & Thursdays)